Introduction

UK National Recruitment is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services — in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement. At all times we will comply with current data protection laws.

Collection and use of personal data

A. PURPOSE OF PROCESSING AND LEGAL BASIS

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
If you have opted-in we may also send you marketing information and news via email/ text. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards. We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

  • Your consent
  • Where we have a legitimate interest
  • To comply with a legal obligation that we have
  • To fulfil a contractual obligation that we have with you

 

B. LEGITIMATE INTEREST
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

  • Managing our database and keeping work-seeker records up to date;
  • Providing work-finding services to you and our clients;
  • Contacting you to seek your consent where we need it;
  • Giving you information about similar products or services that you have used from us recently;

 

C. STATUTORY/CONTRACTUAL REQUIREMENT

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.

D. RECIPIENT/S OF DATA
The Company will process your personal data and/or sensitive personal data with the following recipients:

  • Clients that we introduce or supply individuals to;
  • An individual's former or prospective new employers that we obtain or provide references to;
  • The Recruitment and Employment Confederation;
  • Any other third parties who carry out audits on us to ensure that we run our business correctly or in line with legislation;
  • Payroll service providers who manage our payroll on an individual's behalf;
  • Any umbrella companies that an individual provides their services through;
  • Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);
  • Insurers;
  • legal advisers;
  • Social networks;
  • IT and CRM providers;
  • Any public information sources and third party organisations that we may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), National College for Teaching and Leadership (NCTL), Nursing and Midwifery Council (NMC), General Medical Council (GMC), DVLA, credit reference agencies;
  • Government, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA;
  • Any other organisations who an individual asks us share their data with.

 

Information to be provided when data collected not from the data subject

Categories of data: The Company has collected the following
personal data on you:

Personal data:

  • Name, address, mobile no., email
  • National insurance no.
  • Nationality (through right to work check)
  • Work Experience

 

Sensitive personal data:

  • Health information including whether you have a disability
  • Criminal conviction
  •  

Source of the personal data: The Company sourced your personal data/sensitive personal data:

  • From jobs boards, LinkedIn and other social/professional networking sites
  • A former employer
  • A referee whose details you previously provided to us
  • Software providers who we use to support our services
  • Cookies listed in section 7

 

This information came from a publicly accessible source.

Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pension’s auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

Where the Company has obtained your consent to process your personal data/sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your sensitive personal data.

Your rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

 

Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.

Privacy Notice

UK National Recruitment is one of the leading recruitment agencies in the UK, specialising in IT, healthcare, construction, automotive, and administration sectors. We connect talent with top organisations, offering personalised services and competitive fees to meet your needs.

Get in touch

City Tower

Piccadilly

Manchester

M1 4BT

 

Futures Business Centre

Cambridge

CB4 2HY

 

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